Job Information
Kuehne+Nagel Executive Assistant in Cebu, Philippines
Embark on your path towards a successful career. Kuehne+Nagel stands out as an innovative logistics company with adaptability and efficiency at our core. Our advanced processes enable us to deliver exceptional services to our clients and customers. Your knowledge, expertise and distinct skillsets will play a vital role in driving the organization’s growth.
Your Role
Essential to the day to day operations by assisting Ceb SM Working in close coordination with Ceb SM on Strategic Management & Special Projects. This role will be responsible for handling Travel + Event Desk for KN staff, for Contract / Supplier and Vendor Management .
Your Responsibilities
Prepare Presentations or Reports
Prepare minutes of meeting and action plan, track completion of the agreed actions.
Maintain efficient and effective record of important and/or confidential documents
Domestic & International travel arrangements & price negotiations for air tickets, hotel booking.
Consolidation of all invoices by cross checking with actual travel & arranging payment to the travel vendor through AMEX.
Visa support for all overseas visitors.
Organizing Visa/ Immigration/ Resident permit & arranging documents with the selected KN vendor and internal stakeholders.
Expats Management (house search/ hotel stay/ school search)
Overseas visa application/advise for all employees of traveling abroad.
Organizing conferences/meetings/other events & training's ( on site and off site support)
Procurement of materials including annual calenders & desk planners from KN shop.( New Joiner welcome kit with support of HR TA)
Organize new hires with Ceb-SM after 60-90 days of hire (introduction and feedback)
Preparation of list of holidays for KN.
Overseas visitors data for transfer pricing assessment.
Managing Ceb SM office and assisting Ceb SM
Managing cordial relationship with all level in GS
Contract / Supplier Management
Communication and support in employee engagement (site TEAMS updates)
Support to Ceb SSC for employee engagement (Town hall & Annual Events)
Plus any other task assigned by superior
Your Skills and Experiences
Keen to details, Proactive, and High sense of quality.
Approachable and able to deal with different stakeholders from all levels of KN.
Can work with minimal supervision
Handling confidential information, Dealing with Top Management, Handling & analyzing financial, Customer & Company Reports,
Business acumen & fast learner of trade knowledge about all the products
Excellent organizational and time management skills
Proficient in MS Office applications
Negotiation, interpersonal and Analytical Skills
Good Reasons to Join
We offer opportunities where you can grow your expertise, shape processes and deliver innovative solutions. We are continuously growing our local and global network and our product portfolio creating career opportunities in different fields of work worldwide. We deliver high quality solutions to our customers and are proud to be a leader in the logistics industry.
Kuehne + Nagel is an equal employment/affirmative action employer. If you require an accommodation for any part of the online application process due to a disability, please contact the Employee Services HR Help Desk at 1-800-267-1326 during the hours of 8:00am - 5:00pm EST; Monday through Friday or via e-mail at: HR.helpdesk@kuehne-nagel.com with the nature of your request. We will answer your inquiry within 24 hours.